1. FILES AND FOLDERS
- Organize similar documents together into logical folders.
- Ensure similar folders are grouped together in a Windows Explorer alphabetical listing by renaming them with a common beginning letter such as W (work), P (personal), and so on.
- Create a subfolder when the need for a new group becomes obvious to you.
- Name folders and files based on how you would look for them in the future and be descriptive.
- Incorporate the date into the beginning of the file name in the case of recurring documents.
- Use version numbers at the end of file names to designate drafts.
- Above all, be consistent in naming similar files so that they appear together when listed alphabetically.
- Merge two folders if they have similar contents.
- Rename files and folders to make organization more clear.